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Urgent requirement for a Receptionist

Working for a prestigious brand you will be the first point of contact for clients and visitors and will provide a warm and professional welcome to everyone arrived at our client's head office. Working as part of the professional facilities team you will work effectively maintain the front of house reception ensuring all reception responsibilities are met.

The role:

Ensure the smooth running of reception.
Meeting and greeting all visitors and contractors and notifying Managers of their visitors.
Ensuring visitors comply with relevant Health & Safety regulations, including the completion of necessary paperwork, prior to moving further into the building.
Taking calls coming via the Company switchboard and transferring them to the relevant department or taking appropriate messages
Managing the arrangement of internal & external meetings and setting up meeting rooms
Diary management of site issues working with the Facilities Manager and Maintenance team
Management and distribution of external and internal post and signing for deliveries
Assisting with events where necessary
Ordering stationary on behalf of all departments within the Company, ensuring that this is done within budget
Overseeing all refreshment and break areas with the cleaning team/maintenance to make sure they are stocked.
Assisting maintenance with weekly site fire tests
Organising access passes for staff and visitors and managing site security systemThe person:

Recent experience in working in front of house reception for a prestigious company
Highly professionally presented
Ability to use Microsoft office- outlook, work and excel at a basic level
Excellent telephone manner
Qualified first aider & fire warden or willingness to undertake training
Strong administration skills
Honesty and integrity are hallmarks
Careful attention to detail and strong organisational skills
Able to communicate well, both orally and in writing, adapting to a wide range of people
A hardworking and reliable attitude, able to work autonomously but collaboratively
Self-motivated and sets high standards and constantly prioritises
Able to remain calm and focused under pressure
Willing to adapt and take on new challenges and driven to continually improve
Intermediate knowledge of Microsoft Office
A high level of confidentiality
Excellent interpersonal and customer-facing skills
Can do attitude & flexibility

Job Specifications

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This is a full-time job. Working hours may be between 8 am to 6 pm.

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A full-time job is employment in which a person works a minimum number of hours defined as such by their employer.

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