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Training & Competency Administrator

Training & Competency Administrator


Our client based in the Bridge of Don area of Aberdeen are looking to recruit a Training & Competency Administrator to join their team starting as soon as possible.
 
In this role the successful candidate will be responsible for support in all training and competence processes and to act as the training and competence system administrator across all business areas.  To ensure compliance with training and competence requirements, in accordance with company and client processes and procedures.
 
DUTIES & RESPONSIBILITIES:
·Providing administrative support to the training and competency team, for example, completing forms, updating Company training and competency system Onboard Tracker, training matrices, electronic filing of documentation, certification verification and paperwork from third party awarding bodies
·Handling of incoming certification by mail and scanning into training database
·Complete sample personnel audit checks on a regular basis and highlight any gaps to relevant teams in advance of audits
·Carry out regular updates to remove leavers from the external training provider system and conduct spot checks on accuracy of records within relevant related systems
·Spot check incoming certification and provide feedback to external training provider, where required
·Act as the Onboard Tracker system super-user/administrator and main point of contact for making fundamental system admin changes
·Attend Onboard Tracker project meetings and provide support with any test activities, prior to live system roll out
·Support all new starts with training system overview/guidance
·Follow up with internal Training champions to ensure accuracy of recording in the training system and collate findings/best practise to share across the group
·Record all training/further education courses on Onboard Tracker
·Create internal training certificates upon confirmation of course attendance and record as required
·Assist in the compilation, issue and tracking of role profiles or other management system document, as directed
·Support Training and Competency Advisor in review/gap analysis of monthly training bookings within training provider, to ensure maximum return for our ECITB Levy through Grant recovery. This includes updating claim sheets with accurate information
·Support team with any ECITB Connected Competency actions
·Provide Trade Assessment reports during year end and highlight any actions to relevant Training champions
·Provide general support to all areas of the business as and when instructed by Training & Competency Manager or wider T&C team members and monitor incoming email queries
·Liaise where required with other areas of the business
·Strive for full completion of set objectives or KPI's
 
QUALIFICATIONS AND EXPERIENCE:
·Previous experience in a similar role, in particular processing and verification of certification
·Strong IT skills, experience using excel and other Microsoft applications
·Excellent communication skills (Written & Verbal)
·Ability to work on own initiative and remain flexible
·Proactive and able to prioritise workload
·Positive mind set with problem solving ability, high attention to detail
·Team player
·Knowledge of the oil and gas industry, specifically offshore Fabric Maintenance, Inspection, Rope Access, Construction, Operations, Maintenance or similar fields (desirable)
·Familiarity with mandatory certification requirements offshore / onshore sites (desirable)
·Experience in maintaining and administering changes within digital training/competence system (desirable)
·Experience in supporting with updating Business Management System documents (desirable)
·Industry Training/Skills system awareness (desirable)
·Understanding of the importance of quality assurance (desirable)
 
If you are looking for a new challenge and have the above experience then we want to hear from you! To apply send your CV to (url removed) for more information

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This is a full-time job. Working hours may be between 8 am to 6 pm.

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A full-time job is employment in which a person works a minimum number of hours defined as such by their employer.

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